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Administrative VA

Let Unity Tech Consulting handle your administrative tasks such as email and calendar management, CRM updates, database management, office administration, remote office management, and bookkeeping, among others.

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Scale Your Business with UnityTech Consulting!

Rated #1 in virtual assistant services by TechRadar & Analytics Insight
One of the longest-running virtual assistant services companies
Serving 6,000+ clients with 700+ verified 5-star business reviews

Boost Your Productivity with an Administrative VA

Regardless of your industry, the repetitive and tedious nature of administrative tasks can consume your time and energy. Moreover, they divert your attention from your core expertise, the unique talent that drives revenue in your business.

In essence, administrative busywork can be overwhelming, but that doesn't mean you can't delegate some or all of it.

This is where an administrative virtual assistant from Unity Tech Consulting comes in. Our virtual assistants can handle your paperwork, calendar scheduling, CRM, reception calls, bookkeeping, expense accounting, and more. By doing so, they provide you with the freedom to focus on critical tasks that propel your business forward.

Unity Tech Consulting's virtual assistants are highly skilled professionals in the industry. They are well-educated, proficient English speakers with relevant experience. Moreover, they are available at a fraction of the cost compared to hiring a traditional employee. By choosing our services, you not only save time and money but also increase your productivity. With a nominal investment, you can't find a better match than our in-house staff. If you are ready to direct your attention towards sustainable growth and revenue generation, discover how an administrative virtual assistant from Unity Tech Consulting can help you achieve your goals by efficiently handling routine administrative tasks.

Unity Tech Consulting is your partner in the remote workplace with over 15 years of experience serving 7500 clients. Last year, we saved our clients $55 Million Dollars as the highest-rated Virtual Assistant company with more than 800 verified 5-star business reviews — schedule a Business Strategy Session with us now & learn what sets us apart!

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Remote Office Management

Our administrative virtual assistants excel at various tasks, including managing emails and calendars, running reports, updating CRMs, and providing assistance with call and phone management systems.

Scheduling and Travel Coordination

Delegate your travel arrangements and scheduling concerns to our virtual assistants. They will handle the minute details of your upcoming conferences or events. Additionally, they can follow up on your meetings, liaise with vendors, partners, and suppliers, ensuring a smooth operational process.

Accounting and Bookkeeping

Let your Virtual Professional handle the number crunching. They will assist you in maintaining your business's financial records, including accounts payable and receivable, bank statement reconciliations, invoicing, expense reimbursements, and more.

Phone Calls and Other Ad Hoc Tasks

Essentially, any remote task can be efficiently handled by your Administrative VA. They will field and screen phone calls, ensuring that only the most important ones reach you. Need a quick reservation confirmation? Check. Require a follow-up with your 2PM appointment? Check.

Here's what an Administrative VA can do for you:

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Administrative tasks can weigh you down. Nevertheless, we understand their importance and the time they consume.

An administrative virtual assistant can handle various tasks, such as paperwork, calendar scheduling, CRM updates, reception calls, bookkeeping, and expense accounting. This enables you to focus on mission-critical tasks that drive your business.

The following checklists provide just a few examples of the tasks our Administrative Virtual Assistants have successfully performed over the years. However, their capabilities extend beyond this. To truly explore what our Administrative Virtual Assistants can do for you and your business, we propose a practical challenge.

Over a few weeks, meticulously list all the administrative tasks you handle and the time required to complete them. By the end of this exercise, identify the tasks that directly contribute to revenue generation and those that do not. Any task that does not generate revenue can be efficiently delegated to a virtual assistant.

  • Provide administrative support to business owners.
  • Manage calendars and keep owners informed of appointments, messages, and pertinent business issues, both internal and external.
  • Make informed decisions regarding owners’ available time.
  • Regularly check the status of leads with the local team to facilitate follow-ups.
  • Maintain a record of active and closed leads to evaluate the success rate of lead generation efforts.
  • Screen incoming calls and emails, determine their priority, and respond accordingly.
  • Manage voicemail and phone messages, taking proactive measures or directing them to the appropriate person.
  • Arrange travel as needed.
  • Create and format documents electronically, including letters, emails, marketing materials, status reports, spreadsheets (Excel), and other relevant documents.
  • Organize and track various business documents electronically.
  • Coordinate meetings, including scheduling, agenda creation, and logistical arrangements.
  • Ensure smooth operation of systems, contact databases, and back-office support. Make necessary revisions for improved efficiency.
  • Keep owners informed of any problems or issues requiring attention.
  • Assist in building and maintaining an operations manual documenting systems and standards.
  • Perform database/CRM tasks, such as entering contacts, running queries, exporting data, launching plans and activities, maintaining referrals, and creating/updating templates.
  • Coordinate with Offers Coordinator, Buyer’s Agent, Escrow Officer, Asset Manager, and Lender.
  • Monitor timelines for all properties.
  • Contact showing agents to solicit feedback on properties shown, documenting the information in online feedback forms.
  • Ensure receipt of necessary documents, such as Preliminary Reports, Inspection Reports, Loan Commitment/Approval Letters, and more.
  • Verify funding conditions and coordinate with Escrow for a smooth recording process.
  • Manage, review, and gather documents, including Listing Agreements, previous MLS listings, property details, and photos.
  • Create new MLS entries for each new property assignment.
  • Update listing information in MLS, including list price, status, expiration date, and more.
  • Navigate and update information on clients’ MLS platforms.
  • Upload MLS copies to clients’ online databases.
  • Upload listing information to websites, social media platforms, and enhance listings on real estate portals.
  • Gather information for Broker Price Opinion (BPO) reports, such as MLS data, property details, neighborhood profiles, comparative market analysis (CMA), comparable sales and listings, photos, HOA information, and Agent Visual Inspection Disclosure (AVID).
  • Prepare detailed BPO reports, including the broker’s opinion of the property’s value and anticipated sales price, along with comprehensive market analysis.
  • By leveraging the skills and expertise of an Administrative VA from Unity Tech Consulting, you can streamline your operations, increase efficiency, and focus on revenue-generating activities.

“The truth is that top producers simply don't have the time to follow up with all of the abundant leads that are available, which is why virtual assistants make so much sense, especially considering the cost savings. I have a VA, and it's absola been slam dunk for me.” ...Read More

Mark Spain, Broker/Owner, Mark Spain Real Estate, Alpharetta GA

5/5

Patrick Ferry, Broker & Coach , Patrick Ferry Luxury Real Estat

5/5
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